Building Futures Together
Welcome to Workday! The long-awaited transition from paper-based to electronic processes is now a reality for FGCU. Workday provides access to a wealth of real-time data, processes and reports; faculty and staff will use it to maintain personal information, enter time, complete expense reports, hire personnel, and much more. This is an exciting time as we continue to seek new ways to be the best we can be!
Workday training is here!
Visit our Training page for videos, Job Aids and other important resources to prepare you for Workday.
Workday Mobile is now available! Use the Workday Mobile Job Aid for instructions.
Workday Requires 2FA
Workday requires users to log in with 2FA, two-factor authentication to help increase security and confidentiality of data. Need more info? Learn about two-factor authentication.
VIEW ON-DEMAND TRAINING MATERIALS
Available on the Workday Training page.
CONSULT A WORKDAY CHANGE AMBASSADOR
Change Ambassadors have advanced knowledge of Workday. Click your building on the Workday Change Ambassador campus map to find your Change Ambassador.
CALL, EMAIL, OR VISIT THE HELP DESK
Hypercare support is available! Contact the University Help Desk by phone at 239-590-1188 or by email at firstname.lastname@example.org.
Words from our Change Ambassadors
“The most exciting thing about Workday is following a process from beginning to end. Knowing exactly where to find a document in the approval process will streamline tasks without having to route for signatures.”
“I am absolutely loving the report functions of Workday! This is going to be great! Posted credits or debits that would have been previously been shown in Cognos or in Banner can simply be clicked on to see the details.”
“Workday will streamline all of our financial and human resources into one paperless system, saving time and trees! Record keeping, purchase activity, payroll and report functions are straightforward and in plain language, so less time chasing paperwork and more time for customer service. Physical Plant appreciates the assistance and support of the Workday team to ensure a smooth transition with such user friendly training videos, Job Aids and Drop In Sessions.”
“What do I like about Workday? What don’t I like about Workday?!! Reduced paper, electronic transactions accessible in an instant from any device, and real "English” for searches: no need to memorize numbers or FOAPALs! I admire and appreciate all the hard work done by so many to put this all together to make our work lives easier!”
Property Transfer Forms
Workday at FGCU
Why is FGCU moving to Workday?
In 2015 FGCU Administrative Services leadership began to research replacing Banner Financials, Human Resources and Student systems fueled by frustration with lack of new features, training, and declining support.
Over the next three years, the business case was built by documenting current and future processes and identifying the gaps. The benefits and risks of moving from Banner to a new Enterprise Resource Planning (ERP) system were identified.
In 2018 FGCU received approval to post a solicitation to select a new ERP system. A solicitation was issued, demonstrations were conducted and after evaluation, Workday was selected. FGCU then issued a solicitation to select an implementation partner, and after demonstrations and evaluations, Sierra-Cedar, Inc./Accenture was selected. Sierra-Cedar/Accenture has been working with the FGCU Workday team on the implementation since July 1, 2019, when FGCU officially kicked off the Workday project. Finance, Payroll and Human Capital Management (HCM) are scheduled to go live in July 2020; Student will follow.
How will Workday impact us on a daily basis?
Everyone will use Workday. For faculty, staff and student employees Workday will provide easy access to all FGCU employee information. For faculty chairs and administrative staff, it will provide greatly enhanced access to budget information, expenditures, and available funds. For all users it will offer new and advanced reporting features and data analysis opportunities. Workday will have the greatest impact on staff working in the areas of Human Resources, Finance and Payroll, who will gain improvements in abilities to process and access data for the FGCU community.
When implemented in a few more years, the Workday Student platform will offer new capabilities for course enrollment, student advising, financial aid, and student access to personal data.
How will we learn to use Workday?
In early December the Workday Project Team spoke personally with 60 employees and distributed a campus-wide survey, to which 288 employees responded. Based on your input from these two efforts the team will provide instructor-led classroom sessions, on-demand videos, drop-in labs, the Workday website, and this newsletter, both before and after Workday goes live.
Watch for a lot more information to be shared about Workday and its features in the coming months.