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Sport Club Forms

Sport Club Forms & Resources

Sport Club officers and members can submit forms through Eagle Link. Forms that require hard copies can be submitted at the Sport Club Office at the URWC. Also, included are additional resources and information on important dates and deadlines.

Forms

Eagle Link

Eagle Link can be used to find information about student organizations and events. Sport Clubs manage their own pages. Officers can submit forms through the Sport Club page.

Eagle Link

Important Dates

Sport Club officers need to be aware of certain dates and deadlines to submit forms.

Deadlines

Sport Club Forms

Sport Club officers and members can submit forms through Eagle Link by logging in. Forms that require hard copies can be submitted at the Sport Club Office at the URWC. 

Forms

EagleLink

Dates

Forms

 Administrative

Form Description Deadline
Participation Waiver Form required by club members containing the participation waiver, emergency contact form, and conduct agreement. Prior to Participation
Schedule Form submitted each semester summarizing club’s anticipated events. Complete the template and submit through Eagle Link.

Fall: 8/24/20

 

Spring: 1/22/21

Inventory Report Form used to record and inventory club equipment purchased with University funds or donations which are FGCU property. Complete the template and submit through Eagle Link. 4/23/21

 Coach, Instructor & Volunteer

Form Description Deadline
Coach, Instructor, & Volunteer Agreement Form required of non-students affiliated with the club who provide instruction and training. Prior to Participation
Coach, Instructor, & Volunteer Guide Contains summary of Sport Club policies and guidelines for coaches, instructors, or volunteers. Prior to Participation

Guides & Manuals

Form Description Deadline
Sport Club Manual Contains policies and guidelines to be followed by all clubs currently affiliated or those requesting to be affiliated with the FGCU. None
Officer Training Guide Contains presentation summarizing Officer Training. Mandatory Officers must attend training with the Sport Program Staff. None
SCORE System Contains summary of the SCORE System and requirements associated with the tier levels. None

Risk Management

Form Description DEADLINE
CPR & First Aid Certification Submission Form to submit documentation of club member’s Standard First Aid and Adult CPR/AED certification. Prior to Participation
Accident Reports Form to be completed in the event of a medical-jury. Advise to discontinue participation and seek medical treatment from a professional Within 1 Day of Occurrence
Incident Reports Form to be completed in the event of a misconduct incident. Within 1 Day of Occurrence
Concussion Protocol Guide should a participant have a suspected concussion. Day of Occurrence 
Risk Levels Guide summarizing club risk levels and requirements associated with the risk levels. None

Travel

Form DESCRIPTION DEADLINE
Travel Form Form required prior to travel summarizing details of club trip. 5 Business Days Prior to Travel

Events & Reservations

Form DESCRIPTION DEADLINE
Event Attendance Form Form used to receive credit for SC Event Attendance and Attending other Campus Events (Campus Rec, Hazing Prevention, Homecoming, Diversity & Inclusion, and Prevention & Wellness) Within 5 Days of Occurrence
Event Hosting Form Form required prior to hosting an event and used to advertise event on Eagle Link. Event submissions can be managed on the club's Eagle Link page. 5 Business Days Prior to Event
Reservation Request Form used to request space at a Campus Recreation facility for an event or practice. 2 Weeks Prior to Request

Marketing

Form DESCRIPTION DEADLINE
Marketing Request Form to request assistance or resources from the Campus Rec marketing team. 1-6 Weeks Depending Request
Design Approval Form required for use of FGCU name or logos on apparel and promotional items. Prior to Use
License Vendors List of University approved licensed vendors for FGCU logo use. None
Logo Usage Guide Guide outlining how the FGCU logo can be utilized. None

Financial

Form DESCRIPTION Deadline
Purchase Request Form to request use of allocated funds for a purchase. Complete the template and submit through Eagle Link. May take 5+ Days to Process.
Reimbursement Request Form to request use of allocated funds for a reimbursement for a club member. Complete the template and submit through Eagle Link. May take 10+ Days to Process.
Foundation Request Form to request use of Foundation funds for a purchase. Complete the template and submit through Eagle Link. May take 15+ Days to Process.
Financial Report Form submitted summarized club’s expenses and fundraising for the year. Complete the template and submit through Eagle Link. 4/23/21
Budget Request Used to request allocated funds for the year. Complete the template and submit through Eagle Link. 9/18/20 
Transfer Request Used to request allocated funds be transferred between club’s General & Travel Allocated funds. 4/23/21
Reserve Request Used to request additional allocated funds from the SCEB Reserve Fund. 4/23/21
Senate Bill Request Used to request the SCEB additional funds from Student Government on behalf of the club. Must be a club established for more than 2 semesters. 1/22/21
New Organization Start Up Fund Request Used to request the SCEB additional funds from Student Government on behalf of the club. Only available to new clubs; existed less than 2 semesters.

 

1/22/21

Off-Campus Bank Account Process Guide to setting up an off-campus bank account for a club.

None

Resources

Resource Description
Constitution Template Template of a club constitution. Includes information on required sections.
New Sport Club Process Guide to starting a new Sport Club.
Donation Request Templates Templates that can be used to request donations for the club.