Rental Vehicle Information

Rental Vehicles

Florida Gulf Coast University uses the State of Florida contract with Avis and Budget for the rental of vehicles. This contract is only applicable for renting from Avis and Budget in the continental U.S.  The University also has access to E&I contract pricing through Enterprise and National for business travel purposes only. If a traveler rents a car from a company other than Avis/Budget or Enterprise/National, the University will only reimburse up to the State of Florida contract rates. To avoid incurring non-allowable expenditures, it is strongly suggested that all travelers arrange to rent cars through the University's contracted vendors. The University T-Card should be used to pay for rental vehicles whenever possible.

 

 

 

 

Reserve your Avis/budget rental vehicle through the State Reservation Portal
  • FGCU Employees may take advantage of identical rates for leisure travel through Avis/Budget. However, insurance coverage is not included. Select the ‘Leisure Travel’ option when booking through the portal.

Reserve your Enterprise/National rental vehicle through the E&I Contract Portal

  • The E&I Contract is for business travel purposes only. Leisure use is not permitted.

 

 

Rental rates for Avis & Budget 

 

Rental Rates for Enterprise & National

 

User Reference Guide provided by the State 

Some major cities may have additional city surcharges in addition to the contract daily rate on the price sheet.

Check for additional surcharges

 

 

Class of Car Allowable

Rental is restricted to a compact (Class B) vehicle unless traveling with multiple travelers or traveling with extra equipment or excess baggage when the car is shared with other travelers. A Procurement Services Justification Form must be provided when submitting the voucher for reimbursement.

Travelers will not be reimbursed for use of a car larger than the B-car class on the rental car contract because of the size or stature of the individual unless the requirements of the American Disabilities Act (ADA) are met.

If the traveler chooses to rent a vehicle larger than class-B for personal purposes, they will be responsible for the additional cost.

Under no circumstances should a luxury or premium vehicle be reserved.

Decline insurance for business travel as rates are built into the daily rate. However, if you are planning on renting a vehicle while on foreign travel, additional insurance must be purchased.

 

 

Travel Contacts

Paige Messer
Accountant II
239-590-1131

Brooke Niarchos
Accountant Specialist II
239-745-4656