Payroll Liaison Information

Training Sessions

View the list of available Payroll Liaison and OPS Web Time Entry sessions 

Payroll Certification Information

The Total Payroll Cost Report and Leave Liability Report are available online via Banner ePrint to authorized users on the Tuesday preceding each pay day. It is the responsibility of the Vice-President, Dean/Director or designee to certify that the information on the Total Cost Report is accurate and to report any discrepancies to Payroll by completion of Payroll Certification form according to the Payroll Certification Guidelines.

View the Payroll Certification Guidelines.

Download the Payroll Certification form.

View complete Payroll Guidelines Policy.

Guidance for Payroll Records Management

Each University College/Department has the primary legal responsibility for the proper creation, care and management of its payroll records. In accordance with the Payroll Certification Guidelines, Payroll Liaisons must maintain copies of their department’s time records and leave forms submitted to Payroll that comply with the State’s Records Retention Schedule. To meet this responsibility, the Payroll Liaison should design the most efficient and economical filing method that works for the department. Generally, the simplest method is the best. Please keep in mind as you assist your department that even the most organized record maintenance practices will not compensate for information that is inaccurately or incompletely created.

FAQS

  • When I have a Payroll question, how do I know who I should contact?

  • Where do I find payroll deadlines?

  • What steps must be followed to appoint or remove a department's Payroll Liaison?

  • What does an OPS Employee's timesheet have to be printed and signed?

  • Does it matter whether I use Banner or Gulfline to approve OPS time?

  • Where do I find the Total Payroll Cost Report?

  • What am I certifying on the Total Payroll Cost Report?

  • What steps must a Dean/Director follow to designate a subordinate to certify a department's payroll?

  • How does a Dean/Director authorize a designate to view the Total Payroll Cost Report?

  • What Payroll documentation needs to be maintained for audit purposes and for how long?

  • Can a Dean/Director delegate the payroll certification process to their secretaries as long as the secretary is not a designated payroll approver?