Frequently Asked Questions

 

  • What is Workday Student?

  • Why are we transitioning to Workday Student?

  • What are the benefits of Workday Student?

  • When will Workday Student go live? 

  • How will Students use Workday Student?

  • How will Faculty use Workday Student?

  • How will Staff use Workday Student?

  • How will Parents use Workday Student?

  • How do I get help if I have a question about Workday Student? 

  • How will Workday Student connect to the Workday functions I now use (such as submitting timesheets and viewing payslips)?

  • Will I still use Banner, Gulfline for anything? 

  • Can we view class schedules, roster and transcripts? Submit grades? 

  • Will the students have a photo?

  • Will the Profile photo in Workday be mandatory? If so, how will this be managed?

  • Will I need training to use Workday Student?

(Click timeline image to expand)Workday Student Project Timeline

  • Discovery Phase

    January - April:  Student Advanced Discovery Phase

  • Planning Phase

    June - July:  Planning from a Project, Change Management, and Training perspective

  • Development Phase

    August 2021 - April 2022:  Design, Configure, and Prototype

  • Testing Phase

    April 2022 - October 2023:  Testing

  • Phased Implementation (follows lifecycle of a student)

    Summer 2022 - Fall 2023:  Phased implementation (also called milestones)

    Phase 1 - July 2022:  Business functions for new students moves to production:

    • Admissions
    • Application Fees & Tuition Deposits
    • Academic Units & Levels
    • Student Core
    • Program of Study Profiles
    • Calendars & Educational Institutions

    Phase 2 - Dec 2022:  Business functions for new students moves to production:

    • Verifications, Awarding & Packaging
    • Institutional Student Information Records (ISIRs) (financial aid)
    • Course Catalog

    Phase 3 - February 2023:  Business functions for existing students moves to production:

    • Registration & Advising
    • Student Conversion
    • Verifications, Awarding & Packaging for Continuing Students
    • Fee Calculations, Sponsors & Waivers
    • Class Schedule
    • Historical Conversion

    Phase 4 - July 2023:  Business functions moves to production:

    • Payments
    • Cashiering Integration
    • Student Financials Balances

    Phase 5 - October 2023:  Business functions moves to production:

    • Disbursements & R2T4 (financial aid)
    • Grading
    • Graduation
    • Transcript Generation
    • End-of-term Processing
  • Postproduction Phase

    January 2023 - 2024:  Postproduction support

    • Begin sustainment plan

Further Questions about Workday Student

Have a question or comment about FGCU's Workday Student Implementation?

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