Florida Gulf Coast University is committed to providing a safe environment for all
youth participating in camps, conferences, clinics and/or enrichment programs hosted
in FGCU facilities. In Florida, summer camps are regulated by the Department of Children
and Families and the following requirements apply per Florida Statute:
All summer camp personnel for camps involving minors must be Level 2 Background Screened,
including owners, operators, employees and volunteers that provide summer care for
children. Volunteers providing less than 10 hours of service per month do not need
to be screened, as long as they are always within sight of a person who meets the
A Level 2 Background Screening is inclusive of a background check and fingerprinting
for statewide criminal history checks through FDLE and national criminal history checks
through the FBI and may include local law enforcement checks.
All summer camp personnel must be screened no more than 60 days before the start date
of the camp, unless the individual continually works in a profession caring for vulnerable
populations and is not unemployed for more than a 90 day period and the Level 2 screening
was completed within the last 5 years.
The Level 2 Background Screening is good for 5 years. However, each subsequent year
requires the Level 2 Background Screening to be repeated without fingerprinting. Every
5th year the entire process needs to be repeated.
All FGCU camps classified as Requisite, Non-Requisite or an Athletic Institutional
Camp should contact FGCU’s Human Resources Department to complete the background screening
All camp/conference organizers must purchase camper's insurance for each of their
Contact Environmental Health & Safety (EH&S) to purchase Camper's Insurance. Alternatively
download the Camper's Insurance Application and submit it to EH&S. "Plan D - Excess with sickness" is the minimum requirement
for Camper's Insurance. "Plan C - Primary with sickness" is offered as an optional
upgrade. Visit the EH&S website.
"Plan D - Excess with Sickness" Per person, per day/night (non-sport) - $0.20
A University approved waiver is required to be collected for each camp/conference
participant. The university approved waivers are below. Please note that your Campus
Conference Programs Event Planner will assign the appropriate waiver for you camp
FGCU Related camps must follow appropriate Cash Collection Procedures when collecting
money. View the Cash Collection Procedures provided by the Office of The Controller.
The following steps should be taken for the collection of all cash or check transactions:
The official University Cash/Check Log should be used to record all cash and check
transactions. The Cash/Check Log must be properly completed and contain the FOAPAL
where funds should be deposited and/or Detail Codes as assigned by the Bursar’s Office.
Pre-numbered receipts should be issued in triplicate for all cash transactions. The
first copy of the receipt is given to the customer at the time payment is made. The
second copy of the receipt is attached to the pending Cash/Check Log. The third copy
of the receipt is retained by the Department. Please contact the Cashier Supervisor
for a pre-numbered receipt book.
If a check is received, the Cash Custodian should stamp the back of the check with
an official University endorsement stamp. Please contact the Cashier Supervisor for
an official University endorsement stamp.
Checks, drafts or money orders should be payable to Florida Gulf Coast University
(FGCU), have a current date (not post-dated), the dollar amount, the person or organization’s
name and address printed on the check, and a signature. Foreign checks, drafts or
money orders should not be accepted without prior approval of the Cashier’s Supervisor.
Cash and checks should be secured and locked in a cash lock box or safe at all times.
All funds collected on behalf of the University should be deposited at the Cashier's
Office on a daily basis between the hours of 8:00 a.m. and 5:00 p.m. whenever possible,
but no later than one week of the collection of funds.